We’re hiring! Virtual Assistant – Marketing & Admin (10hrs p/wk)

Hello there, I’m Paula! 

I’m looking for a new Australian-based VA to join my team in a dynamic role managing the administration, social media and marketing in my business.  

So if you are keen to find a new favourite client where you can be their ‘go-to’ person and you are super organised, have a flair for writing and design, love working with tech, systems AND ooze positive energy >> then this may be the perfect role for you! 

About Me & The Business

I’m a multi-6-figure Hiring & Leadership Coach who helps entrepreneurs build incredible teams. My services include private coaching and self-paced learning opportunities and I’m also a speaker. I’m planning to launch a new group program offering in early 2024 and we are also working on some exciting evergreen funnels.

About This EXCITING Role

In this super important position, you’ll be my key support person and you’ll run the administration side of Paula Maidens HQ. My goal is to spend 20% or less on ‘admin’ and your role is critical to making that a reality!

We’ve got great SOPs and so you’ll be able to get yourself up to speed via these and face to face training from me.  Once you understand the business, you’ll then be encouraged to bring your ideas for improvement and automation as we are constantly keen to do and be better!

Your role will be broad and will include:

• Creating and Managing social media – You’ll repurpose content from our extensive library and use this to write a starting point for our social media for the month. Once this is reviewed and approved you’ll create or choose images (using our templates) and schedule these out to various platforms (Facebook, IG, LinkedIn) and then measure results and engagement on a monthly basis.
• Writing social media content and blogs from scratch (or using AI) drawing on key information and lessons from my library of training videos and social media videos.
• Managing the weekly podcast production including creating show notes and social media videos and captions, plus co-ordinating the external podcast production team.
• Managing my client onboarding and offboarding process – following our slick SOPs to ensure my clients get an awesome experience. This includes sending emails, setting up Google files and docs, gifting, scheduling meetings, requesting feedback and testimonials, and supporting them with any ad hoc questions
• Entering bills into Xero, reconciling transactions, and creating invoices
• Sending emails to our database using Active Campaign, and taking the lead in organising this email system through effective tagging and listing. This means regular weekly emails and setting up new email automations.
• Basic WordPress – Setting up sales and landing pages, uploading blogs and new testimonials to our WordPress website.
• Creating new products in Kajabi and maintaining existing ones, including email automations, sales carts, and managing the existing product suite.
• Outreach via email for proactive marketing activities.
• Lots of other admin and marketing support such as research, event coordination, answering queries on email, formatting documents and presentations, creating and formatting templates, data entry, and ad hoc bits and pieces.

More about YOU

You’re looking for a new long term client and you love building strong relationships where you work autonomously, always meet your targets and like to think about what you are doing.

You have a minimum of 2 years experience supporting online service-based business working as a Virtual Assistant focusing on social media, marketing, and administrative support.

You have solid writing skills, a flair for design, and strong systems & tech experience including automating processes. (Bonus points if you’re located in Queensland or have worked with a high ticket coaching business before!)

Plus you:

• Have a strong passion for online processes, digital marketing concepts, social media, administration and love working within SOPs.  
• You have a great eye for design and enjoy creating images or designs in Canva that are consistent with our brand guidelines.
• You have an incredible attention to detail and you pick up your own mistakes and mine! And if you find something that you missed your eye starts to twitch a little.
• You want to work as part of a small team and be the doer.
• You love ticking things off your list, working fast, managing your workload and you like to work in a way that ‘takes the responsibility’ off the shoulders of the person you are supporting.
• Have solid skills when it comes to technology and systems. You know WordPress, Active Campaign, ClickUp, Kajabi, Canva, Dropbox, Google Suite (Google Docs, Sheets, Slides), Zapier, and you’ll have experience using all of these before or you are confident you’ll get up to speed ASAP.
• You balance well between getting the job done and getting it done better by finding new features, new systems, or automations.
• You thrive on taking responsibility for all the little details and have a natural flair for processes, simple systems, and automations.
• You are looking for a new long-term client to form a great relationship with AND you have the capacity to prioritise and allocate 10-15 hours per week working across 5 days within the AEST time zone.

What’s In It For YOU!

In exchange for your awesomeness, you’ll be hugely valued and I’ll support your life and work goals. I’ll quickly become your favourite client for HEAPS of reasons including – invoices paid on time, clear communication, expectations and feedback, work within SOPS and you’ll be joining an authentic mission to empower entrepreneurs to build amazing businesses and live incredible lives.

Next Steps

So, if you’ve read to this point and you feel excited, yay! I’m looking to hire ASAP so I’d love you to follow these specific instructions:

1. Please check out my instagram @paulamaidensconsulting and website www.paulamaidens.com and get a feel for my business and services.
2. Apply by sending an email to paula@paulamaidens.com with “Pick Me – I’m your next VA” in the subject heading and include your answers to the following questions in the body of the email with your CV or profile page attached.
   1. Briefly tell me about your experience as VA within online business and previous relevant experience.
   2. Please list the types of businesses you love working with and why?
   3. What stood out to you about this role and why do you think you’re the best person for this position?
   4. How do you describe yourself when it comes to systems and tech? Please list the systems you’ve had experience with (referring to the list above)
   5. What are your career and life goals and how does this role fit into that dream?
   6. What do you currently charge for your services as a subcontractor?
   7. What’s your availability? (Please specify days/hours). Please note that this role requires someone to work every day (5 days per week) spreading the hours across the week and at least 1 hour per day needs to be during my working hours (which is AEST Australian Eastern Standard Time).
   8. Anything else you’d like me to know?

Thank you so much for your interest and for taking the time to apply and answer these questions. Every application will receive a response and acknowledgment.